ZIMBABWE ELECTRICITY TRANSMISSION & DISTRIBUTION COMPANY
A Subsidiary of ZESA Holdings
REQUEST FOR COMPETITIVE QUOTATIONS (RFQs)
Tenders are invited from registered and reputable Suppliers/Electrical Contractors for the provision of the following services to ZETDC Northern Region.
|RFQ NUMBER||DESCRIPTION OF REQUEST FOR QUOTATION(RFQ)||CLOSING DATE|
|RFQ 13/2017||Construction of LT6/100 HDA 3 phase (MV lines) lines under Chinhoyi District.|
NB* Specifications will be obtainable from Procurement Officer upon request ( contact details are as given below)
Quotations must be enclosed in sealed envelopes and clearly endorsed on the outside with the advertised RFQ number, the description of the Request for Quotation (Purchase), the closing date and must be posted in time to be sorted into Post Office Box No. 293 Chinhoyi or delivered by hand to the Tender Box ZETDC Northern Region Stand Number 5310 North Drive Chinhoyi on or before 10:00hours on 07 February 2016.
Tenders should be accompanied with the following documents;
- A comprehensive company profile relating to the RFQs being tendered for.
- Company registration documents
- State Procurement Board registration
- At least three trade references under the same line of business with the requirements being sought (i.e letters of references or copy orders/contracts).
- 6. Prices should be in USD dollars.
- Prices should follow the format of the attached price annexure.
- 8. Compliance Statement of the below;
- Trade association membership/Industry affiliation certificate/Distributorship or Agent letter/ Franchise approval- were applicable (i.e Zimbabwe Institute of Engineering Membership)
|Required items||Comply||Do not Comply||Proof|
|1 x 5 tonne lorry or higher||Attach vehicle registration book, or proof/agreement to Hire|
|1 x linesperson||Attach the linesperson certificate and CV of the linesman|
|Team/Gang of at least 13 members||Support the information with an organisational chart|
|List of available tools||Attach detailed identification information for the equipment available for the pole replacement work/feeder|
Late bids will not be considered.
Tenderers are free to witness the opening of tenders on the closing date and time.
ZETDC does not bind itself to accept the lowest or any tender and reserves the right to accept the whole or part of any tender.
For further details please contact The Procurement Office on telephone numbers 067-23784/25735-9 /23071-3 /0772 332 214/0716 957 230/0772 425 825
Visit our website @ www.zetdc.co.zw
GENERAL MANAGER (NORTHERN)
ZIMBABWE ELECTRICITY TRANSMISSION
AND DISTRIBUTION COMPANY
SPECIFICATION FOR CONSTRUCTION OF MEDIUM VOLTAGE DISTRIBUTION OVERHEAD POWER LINES
PART I PRELIMINARY
- Interpretation of terms ………………… 1
- Application of specification …………… 2
- Citation ………………………………… 3
PART II BIDDING INSTRUCTIONS
- Bid content ……………………………… 4
- Bidding conditions ……………………… 5
- Determination of responsiveness ……….. 6
PART III TECHNICAL SPECIFICATIONS
- Wayleaves ………………………………. 7
- Line survey and pole pegging …………… 7
- Route clearing …………………………… 8
- Hole excavation ……………..………….. 8
- Pole dressing, planting and staying …….. 9
- Conductor stringing and earthing ………. 10
- Line clearance …………………………… 11
PART IV PROGRESSION OF WORKS
- Allocation of construction materials ……. 12
- Implementation programme ………….….. 13
- Camp management ……………….……… 13
- On-the-job supervision ………..…………. 13
- Damage to property ……………………… 14
- Work inspection …………………………… 15
- Work completion and maintenance period . 15
PART V PAYMENT TERMS
- Payment determination …………………… 16
- Unsatisfactory work performance ………… 16
- Permissible deductions ……………………. 17
Table 13.1 Clearance to ground on road crossings and elsewhere …………… 11
Table 13.2 Clearance to other lines …………………………………………… 11
LC01 Application for a line outage to facilitate safe construction work
LC02 Line construction inspection request and work measurement form
- Schedule of customer services centres for MV line construction.
- Schedule of quoted MV line construction costs.
- Schedule of tenderer’s available MV line construction staff.
- Schedule of tenderer’s available MV line construction equipment.
- Schedule of tenderer’s available MV line construction transport.
- Schedule of tenderer’s previous experience in similar work.
- Schedule of maps, drawings and diagrams.
PART I PRELIMINARY
- INTERPRETATION OF TERMS
The following meanings shall attach to the terms below, in the context of this Specification.
1.1 Employer means the Zimbabwe Electricity Transmission and Distribution Company [Northern Region].
1.2 Contractor means a successful tenderer who has negotiated a functional contract with the employer in terms of this Specification.
1.3 Contractor’s Field Representative means an official of the Contractor so designated by the Contractor and made known to the Employer by the time of the conclusion of contract negotiations, who shall be the contractor’s field contact person, and who shall communicate on behalf of the Contractor requests for Employer work progress inspections and work measurements, and on any other field-related matters.
1.4 Employer’s Field Representative means an official of the Employer so designated by the Employer and made known to the Contractor by the time of the conclusion of contract negotiations, who shall be the Employer’s contact person for all contract field work and related matters, and who shall receive and attend to requests by the Contractor for work progress inspections and work measurements.
1.5 Contractor’s Management Representative means an official of the Contractor so designated by the Contractor and made known to the Employer by the time of the conclusion of contract negotiations, who shall subsequently communicate on behalf of the Contractor on contract general administrative and financial matters, and on any other incidental matters.
1.6 Employer’s Management Representative means an official of the Employer so designated by the Employer and made known to the Contractor by the time of the conclusion of contract negotiations, who shall subsequently communicate on behalf of the Employer on contract general administrative and financial matters, and on any other incidental matters.
1.7 Agreement of Contract means the formal expression in writing of the agreed terms of contract, duly signed between the Employer and the Contractor, defining the work for which the contract is subject, and outlining specific payment arrangements, and elucidating any other incidental matters relating thereto.
1.8 Medium Voltage(MV) means any voltage exceeding 250 volts up to and including 650 volts
- APPLICATION OF SPECIFICATION
2.1 This Specification applies to the provision of an annual contract of service supply by a successful Tenderer in respect of the Construction from time to time over the passage of the first quarter of 2017 (but limited to USD 10 000) by the consequently appointed Contractor, for and on behalf of the Employer, of new MV overhead distribution power line(s) in geographical areas falling under the respective jurisdictions of customer services centres of Chinhoyi District, as the case may be. Specific quanta of work for performance thereof shall be as given and defined by the Employer to the Contractor as and when the said work need arises, within the duly prescribed first quarter of 2017, period of contract subsistence expressly stated in the Agreement of Contract.
2.2 Scope of work covered shall entail one or more of the following constituent work aspects of overhead distribution line construction, as specifically required to be quoted for upfront in unit cost terms. Line surveying and pole pegging will be performed by the Employer and will therefore not need to be quoted for.
- Route clearing (servitude and access roads)
- Hole excavation
- Pole delivery to work site
- Pole dressing
- Pole planting
- Pole staying
- Conductor stringing and binding.
2.3 The Employer will provide the Contractor with the requisite materials for executing the required line construction works. Necessary labour, transport and tools and equipment for carrying out the work will require to be provided by the Contractor.
2.4 Line construction work will be relevantly informed and guided by the Employer’s standard designs and specifications, in part illustratively depicted through the map, drawing and diagram data furnished in Schedule 6.
2.5 Notwithstanding the provisions of section 5.3, this Specification shall, unless otherwise provided for in the Agreement of Contract, prevail over any other document, agreement or arrangement whatsoever, and in the event of any inconsistency, such other document, agreement or arrangement shall, to the extent of such inconsistency, be construed with such modifications, qualifications, adaptations and exceptions as may be necessary to bring it into conformity with the provisions of this Specification.
This ‘Specification for Construction of Medium Voltage(MV) Northern Region Distribution Overhead Power Lines’ may be cited as the ‘Specification for Northern MV Line Construction’ and shall, in such circumstances, be taken to mean the specification provisions contained herein.
PART II BIDDING INSTRUCTIONS
- BID CONTENT
4.1 Constituent Customer Services Centres for each District in the Northern Region, under whose jurisdiction falls the areas in which MV line construction work will require to be performed, are listed in Schedule 1. It will be expected of each tenderer to fully acquaint themselves with the total geographical expanse of the District for which line construction work is being quoted for, since this will have a bearing on the computation of average unit construction costs for the District in question. More detailed information on the geographical coverage of a specific District, can be obtained through the office of the Network Manager for that particular District, contact details of which are given in Schedule 1.
4.2 Tenderers are required to quote for the average cost of constructing 1km of MV line of LT6 construction, in Schedule 2. This average unit cost will be arrived at by summating the total costs of performing the individual activities comprising 1km of LT6 line construction work, inclusive of labour and transport cost components as well as overheads. It should be noted that average quantities depicted in Schedule 2 in respect of line construction activities are essentially indicative and are chiefly aimed at facilitating the overall computation of a unit construction cost for tender comparative purposes.
4.3 Since the construction of lines differs, depending on the voltage level and type of construction, specific drawings for a particular Contract will provide constructional specifics in respect of pole components assembly, excavation dimensioning, conductor configuration, phase spacings, span lengths, and the like. It shall be the Tenderer’s responsibility to see to it that requisite drawings together with the specific work definition are available. In the case of such drawings missing or getting lost, Tenderers can arrange to obtain copies of these drawings from the office of the Procurement Officer, domiciled at ZETDC Northern Regional Office, Megawatt House, Stand No. 5310 North Drive, Chinhoyi.
4.4 Each line construction work team shall be led by a qualified (certified) linesman. Under no circumstances shall work be carried out on lines without a qualified (certified) linesman in charge.
- BIDDING CONDITIONS
5.1 All tender correspondence shall be in English.
5.2 Standard S.I units shall be used throughout all processes relating to this Specification.
5.3 It will be assumed that the unit prices given for the specified unit constituent work items are such as to suitably summate in wholesome form to comprehensive work outturn that is successfully completed to the required and expected line construction standards, and will remain fixed for the duration of the Contract, except for labour and transport rates, which should be according to relevant ruling Statutory Instruments, appropriately verified. In particular, it will be instructive for Tenderers to build into the said unit prices all relevant logistical considerations inherent in ensuring technical compliance when constructing specified overhead lines across the length and breadth of geographical areas under customer services centres comprised by a particular District jurisdiction.
- DETERMINATION OF RESPONSIVENESS
6.1 Prior to the detailed evaluation of Tenders, the Employer will determine whether each Tender is substantially responsive to the requirements of the Tender Invitation Document.
6.2 For the purpose of Clause 6.1, a substantially responsive Tender is one which will conform to all terms, conditions and specifications of the Tender Document without any material deviation or reservations.
6.3 A material deviation or reservation is one which affects in a substantial way the price, scope, quality, completion timing or administration of the works undertaken by the Tenderer under the contract, or which limits in a substantial way, inconsistent with the Tender Document, the Employer’s rights or the Tenderer’s obligations under the Contract and the rectification of which would affect the competitiveness of other Tenderers who would have presented substantially responsive Tenders at reasonable prices.
6.4 The Employer may, at its sole discretion, accept any non-material deviation or reservation provided that the acceptance thereof does not prejudice or affect the relative ranking order of any Tender in the evaluation of Tenders.
6.5 The Employer will evaluate and compare only those Tenders determined to be substantially responsive to the requirements of the Tender Invitation Document. The evaluation will take into account, in addition to the Tender Prices, any Arithmetic errors corrected by the Employer, any non-material deviations or reservations of the Tender Invitation Document that are not quantifiable, any appropriate adjustments for acceptable quantifiable variations, deviations not reflected in the Tender Prices, and other factors of a technical, financial, contractual or administrative nature as the Employer considers may have a potential impact on the Contract execution, including the effect of item or unit rates that are unbalanced or unrealistically priced.
PART III TECHNICAL SPECIFICATIONS
7.1 The Contractor will be furnished by the Employer with a full list of Wayleaves, in respect of the line route, from which he shall ascertain whether there are any impediments on the route, and if any, it shall be brought to the attention of the Employer, through the Employer’s Field Representative, before the work commences.
7.2 Should the Contractor wish to make a staff camp on any property he shall first obtain written authority to do so from the occupant of such property, at the same time keeping the Employer informed in writing, through the Employer’s Management Representative, of any such arrangement.
7.3 When the Contractor is about to commence work on any property he shall be responsible for ascertaining from the Employer, through the Employer’s Field Representative, that the Wayleave is in order, and for giving the Occupant of such property adequate notice of his intention to commence work thereon.
- LINE SURVEY AND POLE PEGGING
8.1 A mast schedule pertaining to the surveyed line route shall be availed to the successful Tenderer. Each straight line mast position is marked by a steel peg driven into the ground with approximately 25millimetres showing above ground. A steel marker peg is also provided approximately 2.5metres forward along the line, with back to source of power. Each angle position has four steel pegs which indicate the pole position, the direction of the line on each side, and the bisection of the angle. A steel marker peg is also provided.
8.2 All pegs will be protected by a small stone cairn.
8.3 The Contractor shall recover all steel survey pegs and hand them over to the Employer’s Field Representative.
8.4 Where survey pegs have been removed or lost, the Contractor shall advise the Employer, through the Employer’s Field Representative, who will arrange for their replacement.
- ROUTE CLEARING
9.1 The Contractor shall provide for the clearing of trees and bush along the Wayleave strip for a width of up to 2.5 metres on both sides of the line centre, making for a total strip width of up to 5 metres, as will be specified for each relevant work instance. In built-up areas a particularly specified clearance strip width may be reduced as and when necessary, and then only on written advice from the Employer’s Management Representative. The Contractor shall undertake to observe stipulated servitudes, stand boundary, pegs and beacons when siting stay and outrigger positions. Should any pegs or beacons be moved, damaged or covered (with soil from any dug holes), the Contractor shall reposition them exactly as found, repair or uncover (whichever is necessary) at the Contractor’s expense and at no cost to the Employer. If this proves to be impossible, the official surveyors shall be consulted.
9.2 An adequate track shall be cleared by the Contractor along the route to facilitate material delivery, pulling out and sagging conductor and for the erection of structures.
9.3 Over the entire strip trees shall be cut such that all stumps are razed to ground level.
9.4 Should the Contractor intend to clear the line servitude with mechanical equipment he shall get prior approval to do so from every property owner or occupant from whom Wayleave has been obtained. In any case, the Contractor shall take steps to avoid damage or interference to farm roads, ploughed lands, water courses, contours and land ridges to avoid soil erosion.
9.5 Arrangements will ordinarily have been concluded by the Employer with property owners for the removal of buildings within the Wayleave strip before the Contractor commences work; however, the continued presence of such buildings should be notified to the Employer, through the Employer’s Field Representative, without delay.
- HOLE EXCAVATION
10.1 When an excavation is being undertaken, all local council regulations governing excavations, noise level, and the like, shall be adhered to.
10.2 To provide maximum ground bearing surface, the Contractor shall, preferably, excavate all pole holes with a mechanical auger, but where conditions prevent this being used, the smallest possible excavation shall be opened by hand.
10.3 All excavations shall be adequately rock-filled in accordance with standard practice and well rammed as each layer is added. All material excavated shall be replaced and firmly packed; the surplus backfill shall be used to form a mound round the hole to allow for settlement. The Contractor shall provide backfill as required.
10.4 The Contractor shall ensure that wherever possible recesses for stay plates shall be undercut to provide maximal undisturbed ground above them.
10.5 The Contractor shall inspect the terrain over which the line is to be built and he shall make due allowance for any variations in the ground conditions. No extra charges will be allowed for rock excavation.
- POLE DRESSING, PLANTING AND STAYING
11.1 The Contractor shall take due care not to damage the wood poles or insulators during pole dressing. In particular, when handling and erecting insulators the Contractor shall ensure that care is exercised to avoid their being chipped or cracked. Damaged insulators shall not be used.
11.2 Poles shall be vertical and in a straight line where appropriate. Rocks and such other materials alike shall be rammed into the hole after aligning the pole and backfilling of the soil shall be in layers, with each layer consolidated thoroughly with rammers. The area around the pole shall be banked up to ground level.
11.3 At intermediate masts all poles shall stand vertically with the insulator fittings set horizontally and at right angles to the line. To enable angle masts to be vertical upon completion of stringing they shall be set with sufficient rake against the angle and the insulator fittings shall bisect the angle of line deviation.
11.4 For strain points, galvanized steel wire stays shall be used to balance forces on the poles at such points. In this respect, each angle, terminal and section pole shall be stayed by suitable means depending on site conditions. The stays shall be earthed at the pole-end and the ground-end shall be insulated from the pole-end. Each pole shall be earthed by connecting the earthwire at the pole base to an earthwire fixed on the wooden pole.
11.5 Staying involves the digging of the stay hole, fixing the stay block, stay rod, stay head, stay insulator, and making up of stay wire. At the ground end, the Contractor shall make off all stays round a thimble attached directly to a stay bow. At the top, the stays shall be made off in accordance with the appropriate drawing, as provided.
11.6 To avoid the occurrence of corrosive action, cut ends of stay wire shall be painted with two coats of bitumastic paint.
11.7 Where stays are exposed to possible damage by vehicles, farm implements or wash aways, an adequate cairn of stones shall be provided and built round such stays.
11.8 The Contractor shall provide all the necessary tools and equipment to use on stringing and staying. Such tools and equipment shall have been captured by the Contractor in Schedule 4 when bidding for the Contract, as intended to be used by him for the successful execution of the Contract. Whenever possible, power driven lifting gear should be used to erect poles. On no account should ladders or similar equipment be used to push the pole upwards, as such operation would be most hazardous due to the weight of the pole.
- CONDUCTOR STRINGING AND EARTHING
12.1 The Contractor shall string conductors on wooden poles which have already been planted or which he would have planted, whichever is applicable, in accordance with the relevant supplied drawing.
12.2 Conductors and earthwire, where applicable, shall be run out from either drums mounted on trailers or drum stands. The conductors shall be strung using pulleys mounted on each pole. Care shall be taken to avoid bird-caging kinks or abrasions of any sort on the material. Minor damage shall be repaired with a repair sleeve. Where damage is severe the affected portion shall be cut off and a suitable joint inserted. The cost of length and jointing material shall be deducted from the amount due to the Contractor.
12.3 The maximum tension on the conductor shall not exceed 40 per centum of the ultimate tensile strength and the wind loading shall be assumed to be 58.6 kilogrammes on 60 per centum of projected area. Conductors shall be strung to the appropriate charts, without pre-stretching and using the correct equivalent span for each section. The sag charts will be provided by the Employer to the Contractor.
12.4 Conductor shall be cut and made off at tension structures with sufficient lengths carried through the clamps to provide for jumper connections to be made with the requisite phase to earth clearance provided for conductors as specified.
12.5 In installing earth wire on a wooden pole, it should be fixed onto the surface of the pole. All metal work, stays and neutral conductors, as relevant, shall be connected to this earth wire. The insulator spindles and D-irons shall be earthed by wrapping the earth lead round the spindle or bolt before tightening the respective nut.
12.6 To avoid stressing line materials and component parts, the Contractor shall provide and make full use of sufficient temporary stays at all points such as at section points during the process of stringing when such structures are subjected to excessive loading for a limited period.
12.7 At telecommunication lines, railway lines, power lines and major road crossings, the Contractor shall conform to the requirements given in the current Electricity Supply Regulations. The Employer will provide materials for cradles where required. It will be necessary to shutdown existing power lines before conductors or earthwires are strung at crossing points. Such work shall be carried out only under the supervision of the Employer, through the Employer’s Field Representative, and the Contractor shall give a minimum of ten days clear notice, on Form LC01, of the date on which each crossing will be effected.
- LINE CLEARANCE
13.1 The required minimum clearances, in metres, to ground on road crossings and elsewhere shall be as shown in Table 13.1 below.
Table 13.1 Clearance to ground on road crossings and elsewhere
|Line Voltage||To ground elsewhere||Above normal roads||Above major roads|
13.2 The required minimum clearances, in metres, to other lines shall be as shown in Table 13.2 below.
Table 13.2 Clearance to other lines
PART IV PROGRESSION OF WORKS
- 14. ALLOCATION OF CONSTRUCTIONMATERIALS
14.1 The Contractor shall collect all materials for carrying out the awarded Works from the Employer’s stores, the Employer’s Customer Services Centres, or railway sidings as indicated in the Schedule of requirements, as and when required. The modalities and procedure for material requisition shall be advised by the Employer to the Contractor.
14.2 It must be clearly understood by the Contractor that considerable delays may be experienced regarding the provision of materials required for the completion of the Project. Every effort would be made to at least have all materials available when required at the appropriate collection site.
14.3 If materials as necessitate the completion of the Project are not available, and the Contractor is in a position to provide such materials so as to complete the Project on time and within budget, then the Contractor may provide such materials and the Employer will then return the materials to the Contractor, once in its stock. The Employer will assume it has borrowed the materials from the Contractor.
14.4 In the event of having commenced the work and the route selection, survey and bush clearing having been completed, the Contractor has to withdraw from site owing to non-availability of materials, re-establishment charges will not be accepted, nor will claims for standing time be allowed.
14.5 A list of all materials supplied by the Employer will be issued to the Contractor upon request.
14.6 All materials must be checked by the Contractor with the Employer’s Field Representative, and signed for by him before removal from the supply point (i.e. customer services centre or stores). Any damage or faulty material which requires replacement must be pointed out at the time of acceptance. The Contractor will be held responsible for the safety of all material once it has been accepted from the Employer’s Field Representative.
14.7 Under no circumstances must damaged material be used. Material damaged by the Contractor must be shown to the Employer’s Field Representative for replacement at the Contractor’s expense.
14.8 The Contractor is responsible for transporting material from collection points, referred to in Clause 14.6 above, to the work site. In the case of heavy items, such as poles and conductor, arrangements can be made to rail such items to the nearest siding, such arrangements being to the Contractor’s account.
14.9 Upon completion of the Contract, all surplus material shall be transported back to the Employer’s collection points stated in 14.6 above, or as shall be instructed, and handed over with a complete list and signed for by the Employer’s Field Representative.
- IMPLEMENTATION PROGRAMME
15.1 The Contractor shall submit to the Employer’s Management Representative an outline working programme showing estimated timings for the various stages in the progress of work. It should be noted that time is of essence in the execution of the Contract.
15.2 The Contractor shall also be required to submit progress reports at a frequency to be advised by the Employer’s Management Representative.
- CAMP MANAGEMENT
16.1 Should the Contractor wish to set up a staff camp on any property, he shall first obtain written authority to do so from the Occupant of such property, and at the same time shall keep the Employer informed in writing of any such arrangements.
16.2 Camps shall be run under the overall strict control of the Contractor’s Field Representative, who shall be available when required to handle the movements of labour to prevent trespass and to protect the interests of the occupant or owner.
16.3 On vacating a camp site, the Contractor shall ensure that the site is left in a state as presentable as practicable and that no debris, garbage or other surplus materials is left strewn about.
- 17. ON-THE-JOB SUPERVISION
17.1 The Contractor shall provide on-the-job supervisors, the details of which should be given in Schedule 3.
17.2 Further to the foregoing, the Contractor shall have in place a duly appointed and properly designated Contractor’s Field Representative to ensure effective work co-ordination on the ground. The Contractor’s Field Representative shall have such responsibilities and exercise such authority as defined in Clause 1.3.
17.3 The line construction work should proceed at the work rate specified by the Contractor and assented to by the Employer, as reflected in the Agreement of Contract.
17.4 The Contractor shall ensure adequate on-the-job supervision at all times and shall institute necessary precautions during excavations, stringing of conductor and earth wire across roads, between stands, communication and power lines to prevent dangerous conditions arising. Further to this responsibility, the Contractor shall be liable for and shall indemnify the Employer against any claim that may arise from death or injury to persons, damage to property, or loss of livestock or domestic animals, occasioned by execution of the Contract.
- 18. DAMAGE TO PROPERTY
18.1 The Contractor shall be responsible for the maintenance of fences, perimeter walling and premise gates to the satisfaction of property owners. Upon completion of the work all fences, perimeter walling and premise gates shall be left in the same condition as they were found.
18.2 Due caution shall be exercised to avoid damage to private property, where the overhead line passes through valuable orchards, exotic tree plantations or other plantations. Similar caution should be exercised with respect to Employer property.
18.3 Subject to Clause9.1, the Contractor shall make every effort to cause minimal environmental damage to adjacent forests or woodlots, but at the same time attaining the required width of clearance.
18.4 In the event of failure to properly restore physical infrastructure, or of damage caused on private property, the Contractor shall have the first option to effect necessary remedies or repairs to the satisfaction of the property owner, failing which the employer shall carry out the necessary remedies or repairs and thereafter claim recompense from the Contractor as per Clause23.1.
18.5 Where damage has been caused on Employer physical infrastructure, the Employer shall, without recourse to the Contractor, effect the necessary repairs and thereafter claim recompense from the Contractor as per Clause23.1.
- 19. WORK INSPECTION
19.1 Requests for the Employer to inspect and measure work done by the Contractor should be communicated in writing to the Employer’s Field Representative using Form LC02. A line section shall be the minimum quantum of wok measurement.
19.2 The Employer’s Field Representative shall check for work execution in accordance with this Specification and input his/her findings on the same form LC02. The completed form shall then be signed on site by both parties, each party retaining a copy thereof.
19.3 Expended Employer labour time and vehicle mileages during repeat inspections shall be signed for by both the Employer’s Field Representative and the Contractor’s Field Representative on Form LC02.
19.4 The Contractor should endeavour to only request work inspection services from the Employer when work in question has been satisfactorily done to specification. Re-inspection costs incurred by the Employer shall be recoverable from the Contractor as per Clause 23.1.
- 20. WORK COMPLETION AND MAINTENANCE PERIOD
20.1 Upon work completion the Contractor shall, at his own expense, remove all rubbish, surplus materials and debris, unused material, temporary erections and equipment. He shall make the site and adjoining ground perfectly clean to the satisfaction of the Employer.
20.2 The Contractor shall make good any defects due to faulty or incorrect construction during a period of twelve calendar months from the date of acceptance of the work. For this purpose a sum representing five per centum of the Contract price shall be deducted from all payments and retained by the Employer until any defects, which may appear during the maintenance period, have been rectified.
PART V PAYMENT TERMS
- PAYMENT DETERMINATION
21.1 Payment will be effected for actual works done and completed in every required respect. Line construction work shall be deemed complete when all the work stipulated in the awarded Contract has been performed in accordance with this Specification, to the satisfaction of the Employer, through the Employer’s Field Representative, as recorded and signed for in Form LC02.
21.2 Rates of payment to apply shall be as specified in the Agreement of Contract.
21.3 Invoices shall be submitted to the Employer’s Management Representative in accordance with an invoicing mechanism to be stipulated in the Agreement of Contract.
- UNSATISFACTORY WORK PERFORMANCE
22.1 Where the Employer is not satisfied with the manner of work discharge by the Contractor, the Employer shall notify the Contractor in writing of the fact and of the reasons for the dissatisfaction, and shall give a grace period during which the stated material non-compliances should be remedied.
22.2 The Contractor’s Management Representative is entitled to make representations to the Employer clarifying the Contractor’s position vis-à-viz the assertions of unsatisfactory work performance, which the Employer should duly consider.
22.3 The Employer reserves the right to terminate the contract forthwith if, after the expiry of an allowed grace period, barring any contestation by the Contractor, the Contractor’s work performance remains unsatisfactory by way of failing to keep up to the work progress rate committed to or by failing to work to specification.
22.4 Upon contract termination by reason of unsatisfactory work performance, the Contractor shall be paid for the work already completed pro-rata, to the exclusion of the work not done to the satisfaction of the Employer.
- PERMISSIBLE DEDUCTIONS
23.1 Progress payments due to the Contractor shall be made less appropriate5% (five per centum) retention fee as stipulated in Clause 20.2, provisions for claims upon the Contractor for property damage, and less labour and transport costs incurred by the Employer for repeat work inspections requested by the Contractor. Charges for re-inspections shall be levied on the basis of prevailing Employer labour and transport charge-out rates. The current rates are obtainable without charge from the Procurement Officer at ZETDC Northern Regional Office, Megawatt House, Stand No. 5310 North Drive, Chinhoyi.
23.2 Where applicable, should the Contractor fail to complete the contract worktogether with any variation therefrom within the stipulated period, or within such extended period as may have been authorised, there shall be deducted from the Contract value as liquidated damages and not as a penalty, a sum not exceeding the rate of 1% (one per centum) of the contract value, for each and every week or part thereof between the time originally slated for completion of the works and the actual date of completion.
23.3 The amount deducted in accordance with Clause23.2 shall not in any case exceed the rate of 15% (fifteen per centum) of the contract value, and such deduction shall be in full satisfaction of the Contractor’s liability for the said failure.